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Organizations devoted to charity have a lot to do, from organizing helpers and raising money to achieving their purpose.
That’s why the correct project management software for nonprofits is so necessary for their prosperity. With such a large number of choices available, it can be difficult to pick the most suitable one.
In this blog, we will investigate the best project management software for nonprofits options for nonprofits to assist them in making their operations more effective, strengthen the communication between team members, and eventually, reach their objectives more productively.
For those with a tight budget, as well as those in need of more advanced options, our services are sure to fit the bill. So, let us help you find the ideal project management software for nonprofits.
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Best Project Management Software for Nonprofits
- Monday.com – Best Project Management Software for Nonprofits Overall
- ClickUp – Best for Agile Development Teams
- Asana – Best for Collaboration
- Wrike – Best for Managing Projects and Ongoing Work
- Trello – Best for Cross-Platform Management
- Teamwork – Best for Client-Facing Service Providers
- Smartsheet – Best for Automation
Analyzing project management software for nonprofits requires a few key criteria. To begin, the usability of the program is essential, seeing as nonprofits often have limited time and resources to commit to learning.
The features of the nonprofit project management software, such as task management, messaging, and collaboration options, are also major considerations. We also investigate the pricing and if there are any discounts specifically for nonprofits.
Lastly, the ability of the nonprofit project management software to be scaled to fit the size of the nonprofit and what they need is also taken into account.
To complete our analysis, we examined user reviews and feedback, allowing us to gain valuable insights into how the nonprofit project management software functions and is used in the context of a nonprofit.
Taking these factors into consideration, we have been able to compile a comprehensive ranking of the top project management software for nonprofits.
Monday.com – Best Project Management Software for Nonprofits Overall
Fees: Starting at $8/mo
Star rating: 4.9/5
Monday.com is a platform that gives HR professionals the ability to create tailored solutions to meet the requirements of their teams.
You can monitor the hiring process for potential personnel with ease, use predefined templates to welcome fresh staff, document team-building activities to motivate present employees and gain data-driven perspectives through analytics incorporated into your regular operations.
Plus, connect Monday.com with Gmail and over 40 other project management tools for nonprofits you use, so the platform supplements your existing workflows without disruption.
Pros:
- Offers a free version
- You may try out the premium features at no cost
- Version for mobile apps
- Several connections were made
- Beautiful, very modifiable user interface
- Many examples are available
- Constant updates provide even more functionality
- Cooperation between internal and external groups
- Kanban and Gantt charts
Cons:
- Lower levels have fewer bells and whistles
- New features often experience bugs
- The complex interface has a severe learning curve
- Boards with too much going on for extensive or difficult tasks
- There aren’t many available reports
Features
Monday.com offers a variety of features, such as resource and project management, time monitoring, working together, managing files, collective documents, and reporting dashboards.
How Much is Monday.com for Nonprofits?
Project management for nonprofit organizations can access a 30% discount on any of monday.com’s pricing plans.
To receive this special rate, they must submit an application through the monday.com for Nonprofits program and provide documentation to prove their not-for-profit status.
Plans & Pricing
- Individual: Free for up to two seats
- Basic: $8/user/month (billed annually), best for small teams
- Standard: $10/user/month (billed annually), best for managing work
- Pro: $16/user/month (billed annually), best for companies to connect with teams
- Enterprise: Best for organizations to run and scale workflow, Contact Monday.com for pricing
>> Get Started With Monday.com >>
ClickUp – Best Nonprofit Project Management Software For Agile Development Teams
Fee: Starting at $5/mo
Star rating: 4.6/5
ClickUp is the one application to end the need for using multiple programs. It’s the innovation of work that allows anyone to work on any project. ClickUp provides a comprehensive suite of tools for teams to plan, organize, and collaborate.
It offers more than just task management; users can also access docs, reminders, goals, calendars, scheduling, and even an inbox.
Additionally, all of these features are customizable, allowing teams of any size to utilize the same app to suit their needs.
Pros:
- Free plan for everyone, forever
- Strong characteristics
- More than a thousand fusions
- Sophisticated task management
- Manage difficult tasks with ease
- Ready-made templates
- There are several viewpoints
- Several alternatives for automation
Cons:
- For tiny firms, the top tiers might be rather expensive
- It’s not always easy to monitor time
- Might be too much for first-time users
- The smartphone app lacks a lot of intuitiveness
Features
Real-time reporting, whiteboards, shared documents for teamwork, task organization with alternate displays, purpose monitoring, and models are all part of ClickUp’s capabilities.
How Much is ClickUp for Nonprofits?
Nonprofits can take advantage of a 35% markdown on all of ClickUp’s plans, including Free, Unlimited, and Business.
This discount is accessible for both monthly and yearly plans, and in order to get the rebate, organizations must apply to the ClickUp for Nonprofits program and supply documents to confirm their nonprofit status.
Plans & Pricing
- Free Forever: Free seat for personal use
- Unlimited: $5/user/month (billed annually), best for small teams
- Business: $12/user/month (billed annually), best for mid-sized companies
- Business Plus: $19/user/month (billed annually), best for multiple teams
- Enterprise: Best for many large teams, contact ClickUp for pricing
>> Get Started With ClickUp >>
Asana – Best Nonprofit Project Management Software for Collaboration
Fee: Starting at $10.99/mo
Star rating: 4.3/5
Asana is a tool for project management that enables teams to coordinate their work, from everyday assignments to major undertakings.
Through Asana, it’s possible to link all work in one place, letting teams operate together regardless of location. Organize your work to your liking, from checklists to boards to agendas and Gantt diagrams.
Over 107,000 enterprises, along with numerous teams in 190 countries, pay to use Asana for increased productivity. Get going in minutes and try it out!
Pros:
- A simple to use interface
- Powerful tools for interaction
- Flexible project management skills
- Adaptable processes
Cons:
- A limited number of reporting options
- An upward learning curve
- Many notifications
- Few opportunities for modification
Features
Asana offers a selection of useful features designed to make task management, project tracking, and team collaboration easier.
These include task creation, assignment, and monitoring; an interactive calendar view to provide a visual overview of timelines and due dates; and tools like comments, tags, and mentions to enable smooth collaboration.
How Much is Asana for Nonprofits?
For non-profit organizations, Asana offers a 50% discount for their Business and Premium plans in addition to their free basic plan.
Plans & Pricing
- Basic: Individuals or small groups can use it without charge
- Premium: $10.99/user/month (billed annually), Project plans can be effectively created by teams
- Business: $24.99/user/month (billed annually), organizing efficiently for businesses is advantageous
Wrike – Best Nonprofit Project Management Software for Managing Projects and Ongoing Work
Fee: Starting at $9.80/mo
Star rating: 4/5
20,000+ companies around the globe rely on Wrike, a comprehensive professional services platform.
With its custom request forms, Kanban boards, Gantt charts, time tracking, real-time updates, and performance reports, it creates a streamlined digital workplace that can be accessed by everyone in the company.
Incorporate Wrike with more than 400 different applications to streamline your daily processes. Adapt workflows and decrease the amount of emails, meetings, status reports, etc. that you need. Make your customers pleased with every single project.
Pros:
- Utilization is straightforward
- For marketing/creative teams and professional services, there are certain account categories
- May oversee ongoing tasks as well as initiatives
- Projects that could fail are flagged by new intelligence features
Cons:
- The time required to become proficient is longer
- Costly in comparison to other tools
- A few tools may only be purchased as an upgrade or add-on feature
Features
Wrike’s users get access to a range of useful functions, for example, pre-formed templates, interactive Gantt diagrams, visual oversight, process automation, time monitoring, portfolio administration of projects, and various dashboards.
How Much is Wrike for Nonprofits?
For groups of five or less, Wrike has a no-cost option. Paid plans begin at $9.80 per user monthly.
Plans & Pricing
- Free: $0 for those first beginning with a team
- Team: $9.8/user/month (billed annually), best for growing teams
- Business: $24.8/user/month (billed annually), best for all teams across an organization
- Enterprise: Best for large teams, contact Wrike for pricing
- Pinnacle: Best for teams with complex work, contact Wrike for pricing
Trello – Best Nonprofit Project Management Software for Cross-Platform Management
Fee: Starting from $5/mo
Star rating: 3.6/5
Trello can be tailored to the specific requirements and preferences of different teams, including sales and marketing, HR, and operations.
Trello facilitates collaboration across teams and boards, no matter the location of the work, through its integration with over 100+ other tools, such as Google Drive, Slack, and Jira. It fosters an environment of joy by providing an effortless way to share information and updates.
Pros:
- May get insightful automation advice based on your regular behaviors
- Your board might have a lot of Power Ups or add-ons that increase its functionality
- Support across platforms
- Cloud-based
- Team assistance
Cons:
- Not dependable for reporting in-depth
- Customers’ complaints about having trouble contacting help
- Absence of built-in time monitoring capabilities
- Not appropriate for complicated tasks
Features
Trello’s versatile board system enables users to make boards for different tasks and have cards to represent them.
It also permits people to work together efficiently by utilizing comments, attachments, and mentions. You can even set deadlines, make lists, and use labels and filters for organization.
How Much is Trello for Nonprofits?
It’s simple to begin using Trello with their free plan. If you choose to upgrade, you can pay $10 USD per user per month. Nonprofits that qualify can get a 75% discount on Trello’s paid plans.
Plans & Pricing
- Free: $0 for your whole team
- Standard: $5/user/month (billed annually), best for small teams
- Premium: $10/user/month (billed annually), best for teams to track multiple projects
- Enterprise: $17.5/user/month (billed annually), best for organizations to connect work across teams
Teamwork – Best Nonprofit Project Management Software for Client-Facing Service Providers
Fee: Starting from $9.99/mo
Star rating: 3.3/5
Project management software for nonprofits, Teamwork, provides teams and agencies with a tool to better their collaboration, visibility, accountability, and the ultimate outcome.
All the necessary features to plan, collaborate, and deliver projects are available, allowing team members to focus on what matters to their business.
Teamwork can be utilized for a variety of purposes, such as aiding in the completion of client projects, managing marketing initiatives, organizing sprints, and introducing products to the public.
Pros:
- Clients are limitless
- Unlimited team members with premium plans
- Offers a free version
- All programs come with a free 30-day trial
- Large storage capacity for premium plans
- Budget monitoring
- Features for managing clients, such as invoicing
Cons:
- Little integration
- Restricted free plan options
- More expensive than many rivals
- Low levels have few security measures
Features
Task management, collaboration tools like comments, mentions, file sharing, time tracking, and project templates are all part of teamwork.
Task management enables the creation and assignment of tasks and their progress tracking. Collaboration tools allow teams to join forces more productively.
Time tracking helps users to monitor the time spent on individual tasks. Project templates make it possible to quickly and easily create new projects.
How Much is Teamwork for Nonprofits?
For teams with fewer than five members, Teamwork has a free version. The fee for the paid option begins at ten US dollars per individual per month. Nonprofits that apply are able to contact Teamwork’s sales personnel to receive a reduction.
Plans & Pricing
- Free Forever: $0 for up to 5 users
- Deliver: $9.99/user/month (billed annually), best for basic project management
- Grow: $17.99/user/month (billed annually), best for complex projects
- Scale: Best for a customized plan, contact Teamwork for pricing
>> Get Started With Teamwork >>
Smartsheet – Best Nonprofit Project Management Software for Automation
Fee: Starting from $7/mo
Star rating: 2.9/5
Organizations utilize Smartsheet, a work execution platform, to coordinate, monitor, and report on their tasks.
This online program is trusted by 80,000+ organizations for its user-friendly interface, real-time Gantt charts and dashboards, and automated work processes.
Pros:
- Comprehensive paperwork and access to support the onboarding process
- Templates for projects and automation that have already been prebuilt, so you can start working right away
- Interface that is easy to use
- Sheet-to-sheet connecting
Cons:
- A number of the tools are add-ons, which means that you will need to make an additional purchase
- The Enterprise subscription is required in order to access certain security features
- The higher-tier plans are the only ones that have access to the premium support
Features
Smartsheet offers a variety of features, such as dashboards, reports consolidating multiple sheets, automated workflows, resource administration, multiple perspectives, forms for data gathering, and the use of Brandfolder for digital asset management.
How Much is Smartsheet for Nonprofits?
Nonprofit organizations can qualify for a 50% discount on Smartsheet’s Business and Enterprise plans through the Smartsheet for Nonprofits program, provided that they provide the necessary documentation to verify their nonprofit status.
Plans & Pricing
- Free: $0 for up to one user and two editors
- Pro: $7/user/month (billed annually), best for teams with unlimited viewers
- Business: $25/user/month (billed annually), best for projects with unlimited editors
- Enterprise: Best for large teams, contact Smartsheet for pricing
>> Get Started With Smartsheet >>
Ranking Methodology for the Best Project Management Software for Nonprofits
Project management software for nonprofits calls for a certain set of features to be efficient and economical. To identify the best nonprofit project management software for this purpose, a few criteria have been taken into account, including:
- Ease of use: Nonprofits should look for project management software for nonprofits that has an uncomplicated interface and intuitive navigation. It should not demand a lengthy instruction period to be able to use it.
- Integration: Organizations that are non-profit in nature may find themselves in need of project management software for nonprofits that can be tailored to their particular requirements, which are not usually satisfied by generic solutions. It’s essential, therefore, to pick a project management software for nonprofits that can be altered to suit the particular needs of a non-profit group. This system should provide the capability to construct customized workflows, fields, and reports to handle projects in an efficient manner.
- Pricing: Because of their limited resources, nonprofits must be mindful of cost. Software may be expensive, but some companies give discounts to NGOs.
- Scalability: Nonprofit project management software that can scale with a nonprofit organization is essential for its continued success. The nonprofit project management software should be versatile and expandable enough to accommodate the expanding needs of the organization.
- User feedback: Ultimately, it’s crucial to think about what users have to say. The best project management software for nonprofits for a charity will have strong recommendations from other charities that have utilized it.
- Features: Features like task management, communication, and cooperation are especially important for nonprofits. The program should serve as a hub from which all team members may readily access and exchange information.
- Customization: Customizing off-the-shelf free project management software for nonprofits to meet the special requirements of nonprofits is important. Choosing a solution that is able to be tailored to individual needs is essential. This should allow nonprofits to build custom workflows, fields, and reports to better manage their projects.
- Security: Sensitive data, such as donor information or grant applications, is often handled by nonprofit organizations. To secure sensitive data, it’s crucial to choose free project management software for nonprofits that has strong security features. To guard against unwanted access to private data, the program needs to incorporate encryption, access control, and other security measures.
- Support: The last important thing to think about when selecting free project management software for nonprofits is support. Nonprofits should search for software vendors that provide top-notch user communities, phone and email help, online resources, and user support. Nonprofits that get good assistance can address problems quickly and make the most of their nonprofit project management software investment.
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Best Project Management Software for Nonprofits – Buyer’s Guide
What is Project Management Software for Nonprofits?
Software built specifically to assist nonprofit organizations in managing their projects more effectively is known as ” free project management software for nonprofits.”
It offers features and tools that enable NGOs to plan activities, monitor results, and work in real-time collaboration with team members.
When it comes to project management, nonprofits often have particular needs, such as managing volunteers, generating money, and carrying out their objectives.
Nonprofits may accomplish their objectives more effectively by streamlining their workflow, enhancing team communication, and using free project management software for nonprofits that is specifically designed for them.
These nonprofit project management software programs may include capabilities like file sharing, task management, communication tools, collaboration choices, and more.
Nonprofit organizations may streamline their project management procedures, save time and money, and concentrate on their core objectives of improving the community by employing free project management software for nonprofits.
Common Features of Project Management Software for Nonprofits
The capabilities of project management solutions can range from the fundamental (such as time tracking and task management) to the intermediate (such as reporting, project planning, and document management) to the sophisticated (such as resource management, portfolio management, and risk management).
A project management system often has the following features:
- Project planning: Assign projects to team members and specify the projects’ scope, timing, and budget. Also, create short-term objectives and divide a project into manageable pieces.
- Task management: Create tasks, add descriptions, specify deadlines, levels of effort, and assign people to do them. Team members may write comments and/or update task progress and/or information. Some systems additionally provide options for adding dependencies, establishing task checklists, and turning emails into tasks.
- Time tracking: Monitor the amount of time each team member spends on each job, then compile the information into a single document or repository.
- Project collaboration: Shared tasks, projects, calendars, and dashboards are used for collaboration. Follow user activity developments and tag peers in things. Furthermore, provide file sharing, chat, and guest participation.
- Project tracking: See the current and completed tasks for a project and keep track of your progress. Keep an eye on what’s coming next and monitor accomplishments.
- Reporting: Take a quick look at a Gantt chart to understand the progress of projects, or explore more with comprehensive reports. Monitoring team performance is also important, as is comparing planned time to real-time and/or planned cost to actual cost.
- Resource planning: Give projects people and money, and keep an eye on how they’re being used. Prioritize and allocate resources according to the need as well.
- Self-service portal: For team members to access project information and carry out relevant duties, self-service portals should be created.
- Scheduling and calendar: Team members should be assigned assignments and activities, and their deadlines should be updated. Create a shared calendar where this information may be seen so that team members can see one another’s timelines and timetables.
- Permissions: Limit team members’ access to project details so they may see the projects (and information) that matters to them. Some systems also permit the creation of secret projects for delicate tasks.
- Document management: Files may be shared with the appropriate team members by storing them in a central area and adding them as attachments to projects and tasks.
What Type of Buyer Are You?
Different sized nonprofit organizations have distinct needs from a project management platform. For instance, not everyone will need sophisticated functionality to manage many projects at once.
When selecting a service, it’s critical to comprehend the requirements of your organization. Project management software for nonprofits is often required by one of the following types of nonprofits:
Grassroots organizations:
Yearly spending limitations of up to $1 million
- A small group of workers and volunteers
- Just one place
- May not have a budget or staff members just for IT
We advise such customers to investigate both free task management and free project management options. If these tools are insufficient for your requirements, look at per-user/per-month priced cloud-based project management solutions.
Small and midsize nonprofits:
- Budget: $2 to $10 million each year
- A small number of full-time workers, some part-timers, and volunteers all work on one or more projects at once
- A place or location
- May have a budget set out for IT requirements as well as a dedicated IT employee
We advise basic to mid-range project management solutions for these buyers. Select a cloud-based option, and inquire as to whether the company enables the free addition of volunteers.
Large nonprofits:
- A yearly spending limit of at least 10 million dollars
- A huge group consisting of volunteers in addition to full-time employees and part-time workers
- There are several projects going on simultaneously in several different areas
- Dedicated members of the IT staff and a budget set up just for IT requirements
We suggest cutting-edge solutions for project management to customers in this category. You have the option of using either cloud-based or on-premise solutions to meet your needs.
Benefits of Free Project Management Software for Nonprofits
The ability of charitable organizations to design project plans, simplify work, and monitor progress with the use of software for project management improves both efficiency and effectiveness. The following is a list of its primary advantages:
- Efficiency in planning resources: Maintain complete transparency regarding the funds and personnel that are assigned to each project. Make effective use of the resources at your disposal, and make preparations in case you run short of either staff or money.
- Improved communication: Get everyone together and dissolve imaginary departmental barriers. For instance, the person in charge of fundraising may see what the marketing team has in store for the next month and adjust their fundraising efforts appropriately.
- Systematized workflow: Create step-by-step processes for completing tasks and streamline workflow. For instance, designers may be alerted automatically once your content team has finished producing the content for a newsletter, and subsequent steps may then be taken.
- Reduced effort on repetitive tasks: For routine tasks like updating social media posts or sending newsletters and reminders for fundraisers, create process or task templates.
>> Nonprofit Workflow Software – Monday.com >>
Best Project Management Software for Nonprofits – Frequently Asked Questions
In order to respond to all of your further inquiries, we have provided answers to our most frequently asked questions below.
How Project Management Can be Used in Your Nonprofit?
Non-profit organizations may benefit from the use of project management in the planning and execution of events, fundraising campaigns, programs, and volunteer activities.
What is The Best Management Structure for a Nonprofit?
The corporation is the most typical and, in most cases, the most suitable structure for a charitable organization. Below are some of the subsequent advantages.
Entity distinct from others. As a nonprofit company is considered to be its own organization, it’s able to engage in contracts in its own name, which shields the nonprofit’s individual members from legal responsibility.
What is One of The Most Important Tools for Funding Nonprofit Organizations?
The growth of diverse internet venues for fundraising has led to the rise in popularity of crowdsourcing, which is employed not just by charity groups but also by for-profit businesses.
There are a number of distinct models of crowdsourcing, with donation-based crowdfunding being the most common model used by charitable organizations.
Bottom Line on Best Project Management Software for Nonprofits
In conclusion, the best free project management software for nonprofits should be accessible, should provide critical capabilities, should be affordable, should be scalable, and should offer opportunities for customization.
The unique needs of each nonprofit organization must be assessed before selecting a nonprofit project management software solution that is compatible with their missions and budgets.
By utilizing free project management software for nonprofits like Monday.com, nonprofits can improve not only their workflow but also the cooperation and productivity of their teams and, ultimately, their ability to fulfill their mission.
Regardless of the size of your organization or the complexity of the projects you need to manage, there’s nonprofit project management software available that can help you achieve your goals and make a positive impact in the community.
This holds true whether you’re in charge of a large corporation with complex project management needs or a smaller nonprofit with limited resources.
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